Microsoft Files

Extra charges for MS Publisher, Power Point or MS Word Files

We are one of the few–printers who will accept Microsoft files.

Most printers will not because of the amount of work they must do to prepare the files for printing to film or plates.

The Short of it is: Yes we will accept files that have been prepared in Microsoft applications. We cannot print directly from these files ( See below ) . There will be a service charge for converting these files to a format that can be used and it is done on a job by job basis. Depending on what amount of work that needs to be done on the files.

Second Detailed Long explanation is:

Microsoft applications such as Word and Publisher do not produce PostScript code. They produce “.prn” (“print”) files.

The offset printing industry is based on a PostScript workflow, so any printer that will accept a MS Word or MS Publisher powerpoint file must either redraw the artwork into a program like Freehand that produces PostScript code or import the file into Acrobat for distilling into PDF format. This PDF document will then include the font and graphic information in what is essentially a subset of PostScript code. If you are serious about doing you own design , you can avoid the extra charges and opportunity for error in the conversion process –by starting with a Freehand or Photoshop document.

In addition, Microsoft Programs deal within a gray-scale and RGB color gamut exclusively. Even though the PostScript RIP that drives the platesetter or imagesetter can translate the colour from RGB to CMYK (RGB is only used for documents created with light, EG a Computer screen, not for offset printing), Microsoft applications do not process spot colors. To process spot colors, you would not only need to distill the document in Acrobat, you would also need to use a plug-in program like PitStop to edit the PDF and apply spot colors to places in the file. Again, you could avoid this entirely by starting with a Freehand or Photoshop

Another drawback of MS Word and MS Publisher files is that they may not support the level of resolution your images need for quality printing. At 100 percent size, a 150-line halftone would need a resolution of approximately 266 to 300 dpi for high-quality reproduction on press.

So, yes, we are among the small minority of printers who will accept Microsoft files, but we will need to do substantial work on the files to make them usable for high-quality offset printing. Therefore, consider starting with the applications specifically created for print publications work. We will love you for it.

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